Election 2022 - Nomination Procedure

 

 Township of North Frontenac - Nomination Procedures 2022
 
 Procedures 2022

Introduction

At this election, members will be elected for the period commencing November 14, 2022 and ending November 14, 2026, for the following offices:

  • Mayor (1)
    • (Elected by all Electors of the Municipality)
  • Councillors (6)
    • (2 Councillor per Ward – 3 Wards – Elected by Electors within the Ward)
  • District School Board (English) – Clerk, Township of Central Frontenac
    • (One to be elected by Public School Electors of the Municipalities of Township of Central Frontenac; Township of North Frontenac and the Township of Addington Highlands)
  • District Separate School Board – Clerk, Township of South Frontenac
    • (One to be elected by Separate School Electors of the Municipalities of the Township of South Frontenac; Township of Central Frontenac and the Township of North Frontenac)
  • French Language District Separate School Board – Clerk, City of Kingston
    • (One to be elected by French Language Separate School Electors)
  • French Language District School Board – Clerk, City of Kingston
    • (One to be elected by French Language School Electors)

Candidates for School Board Offices are encouraged to contact the Office of the Clerk of the Municipality responsible for the election of persons to that office.


 Definitions

Municipal Elections Act means the Municipal Elections Act, 1996, S.O. 1996 c.32, as amended.

 

Clerk means the Clerk of the Township of North Frontenac or their designate who is responsible for conducting this election under the authority of the Municipal Elections Act, as amended.

 

Municipal Office means the Township of North Frontenac Municipal Office located at 6648 Road 506, Plevna, Ontario K0H 2M0.


 Application of Rules and Procedures

These rules and procedures apply to the Township of North Frontenac’s 2022 Municipal Election as authorized by the Municipal Elections Act, Sections 29, 30, 31, 32, 33, 34, 35, and 36.

Where these rules and procedures do not provide for any matter, an election to which these rules and procedures applies shall be conducted as far as practicable in accordance with the principles of the Municipal Elections Act.


 Eligibility to Run

Who Can Vote in a Municipal Election?

In order to vote in any municipal election in Ontario, you must:

  1. Be at least 18 years old;
  2. Be a Canadian citizen;
  3. Reside in the local municipality or are the owner or tenant of land there, or the spouse of such owner or tenant and
  4. Are not prohibited from voting (see below).

Who Can’t Vote in a Municipal Election?

The following persons are prohibited from voting:

  1. A person who is serving a sentence of imprisonment in a penal or correctional institution;
  2. A corporation;
  3. A person acting as an executor or trustee or any other representative capacity, except as a voting proxy;
  4. A person who was convicted of the corrupt practice as described in the Municipal Elections Act, subsection 90(3), if voting day in the current election is less than five (5) years after voting day in the election in respect of which they were convicted.

Who Can Run For Office in a Municipal Election?

Per Section 29(1) of the Municipal Elections Act, a person may be nominated for an office only if, as of the day the person is nominated:

  • They are qualified to hold that office under the Act that creates it; and
  • They are not ineligible under this or any Act or otherwise prohibited by law to be nominated for or to hold the office.

You must be eligible to vote in a municipality in order to run for a position on Council. On the day you file your nomination, you must be a Canadian citizen aged 18 or older, and qualify as a resident or non-resident elector. You must be eligible to hold office on the day you file your nomination.

If your municipality has wards, you can run in any ward. You do not have to live in a particular ward in order to be its Councillor. However, if you run in a ward where you do not live, you will not be able to vote for yourself. Having a campaign office or a business in a ward where you would not be otherwise eligible to vote does not make you eligible to vote in that ward.

If you are an employee of a municipality, and you wish to run for office on that municipality’s Council, you must take a leave of absence before you file your nomination form. If you are elected, you must resign from your job. You cannot work for a municipality and be on its Council at the same time.

If you are an employee of a municipality, and you wish to run for office in a different municipality, you do not have to take a leave of absence or resign. However, you may wish to check with your employer to see if there are any policies in place that could affect you.

If you are an employee of an upper-tier municipality, you can run for office in a lower-tier municipality without taking a leave of absence or resigning unless being elected to the lower tier Council also means that you would be a member of the upper-tier Council.

Who Is Not Eligible To Be a Member of Council?

The following people are disqualified from being elected to municipal office:

  • Any person who is not eligible to vote in the municipality;
  • An employee of a municipality who has not taken an unpaid leave of absence and resigned (see above);
  • A judge of any court;
  • An MP, an MPP or a Senator;
  • An inmate serving a sentence in a penal or correctional institution.

If, during the previous election, you did not file your financial statements or written notice of an application to the court for extension, you will be ineligible to run for office or be appointed to fill a vacancy until after the next election.


Filing a Nomination

To file a Nomination you must give the following to the Clerk:

Nomination Papers shall be filed in the Clerk’s office in person or by an agent. Proof of identity and residence as prescribed in O. Reg 304/13, as amended, must be provided with the Nomination Form. No faxed or electronically transmitted nomination paper will be accepted – original signatures are required. If the Nomination Form is to be filed by an agent, a letter authorizing the person to act as their agent must accompany the Nomination Form which has been signed by the Nominee in the presence of a Commissioner of Oath.

Your name shall be written on the Nomination Form as you want it to appear on the ballot. If you normally go by a different name than your legal first name you may use that name provided the Clerk is agreeable. You do not need to provide all your given names on the form. Only provide the one(s) you want to appear on the ballot.

You must submit endorsement signatures of at least twenty five (25) people who are eligible to vote in the municipality. Anyone providing an endorsement signature must be eligible to vote in the municipality on the day that they signed the endorsement. In addition to their endorsement, they will also be required to sign a declaration that they are eligible to vote in the municipality. A person who is running as a Councillor may submit signatures from voters who do not live in that ward.

The prescribed nomination filing fee for the Head of Council (Mayor) is $200 and for all other offices $100. The filing fee is payable by cash, debit card, certified cheque or money order. Credit card payment is not accepted. If a person was previously nominated for an office on the same council, in the same election and paid the nomination filing fee at the time of the earlier nomination the fee shall be deemed to have been paid in connection with the later one.

Nominations will be accepted from Monday, May 2, 2022 to Thursday, August 18, 2022 during normal Municipal Office hours being Monday to Friday from 9:00 a.m. to 4:00 p.m. or on Friday, August 19, 2022 (Nomination Day) from 9:00 a.m. to 2:00 p.m. If a person is present at the Clerk’s office on Nomination Day at 2:00 p.m. and has not yet filed a nomination, they may file the nomination as soon as possible after 2:00 p.m.

If a candidate who has been nominated for an office is nominated for another office to which the Municipal Elections Act applies, the first nomination shall be deemed to have been withdrawn at the time the second nomination is filed.


 Processing of Nominations

Per Section 35(1) of the Clerk shall examine each nomination that has been filed on or before Nomination Day before 4:00 p.m. on the Monday following Nomination Day (August 22, 2022). Additional nominations filed under Section 33(5) of the Municipal Elections Act, shall be examined before 4:00 p.m. on the Thursday following Nomination Day (August 19, 2022).

Per Section 35(2) of the Municipal Elections Act, the Clerk shall certify a nomination filed if satisfied the person is qualified to be nominated and that the nomination complies with the Municipal Elections Act. Per Section 35(3) of the Municipal Elections Act, if the Clerk is not satisfied, they shall reject the nomination and per Section 35(4) of the Municipal Elections Act, as soon as possible give notice to the person who sought to be nominated and all other candidates for that office. Per Section 35(5) of the Municipal Elections Act, the Clerk’s decision to certify or reject a nomination is final.

A Clerk may wish to consider the following criteria in their decision to reject or certify individual nominations:

  • the nomination form is incomplete;
  • the prescribed filing fee has not been paid;
  • the person is qualified under Section 29(1) of the Municipal Elections Act;
  • the person refuses or declines to provide proof of qualification or identification suitable to the Clerk;
  • the necessary financial disclosure was not filed for the previous regular election or any by-election in which the individual may have been a candidate.

 Municipal Freedom of Information & Protection of Privacy Act

The candidate may sign the consent (Appendix 4 – Form NF02) authorizing the Clerk to release personal information to the public and the media.

The Clerk shall provide notice of the unofficial list of candidates by preparing and, at a minimum, posting in the Municipal office and on the Township’s website an “Unofficial List of Candidates” which is to be updated within two business days of each Nomination Paper being filed.


 Acclamations

If there is only one certified candidate running for an office at 4 p.m. on Monday, August 22, 2022, that candidate will be declared elected by acclamation. Similarly, where two candidates are elected in a ward, if the number of certified candidates is the same as or less than the number of offices, those candidates will be declared elected by acclamation.

If you are elected by acclamation, you must still file a campaign financial statement.


 Additional Nominations

If the number of nominations filed and certified under Section 35 of the Municipal Elections Act for an office is less than the number of persons to be elected to the office, the Clerk will call for additional nominations.

Additional nominations for the remaining vacant seats must be filed between 9 a.m. and 2 p.m. on Wednesday, August 24, 2022. The Clerk must either certify or reject each nomination by 4 p.m. on Thursday, August 25, 2022.


 Withdrawal of Nomination

Candidates may withdraw their nomination by filing in person a written withdrawal on the “Withdrawal of Nomination Form – EL19” (Appendix 5) with the Clerk before 2:00 p.m. on Friday, August 19, 2022, if the person was nominated on or before Nomination Day.

If the person was nominated under Section 33(5) – Additional Nominations- written withdrawal must be provided to the Clerk before 2:00 p.m. on Wednesday, August 24, 2022.

The withdrawal shall be noted on the “Unofficial List of Candidates”.


 Additional Information

Ministry of Municipal Affairs Election Webpage
https://www.ontario.ca/page/municipal-elections

 

Township of North Frontenac Municipal Office
www.northfrontenac.ca
6648 Road 506, Plevna, ON K0H 1K0
613-479-2231 

 

 Eligibility to Run

Eligibility to Run

Who Can Vote in a Municipal Election?

In order to vote in any municipal election in Ontario, you must:

  1. Be at least 18 years old;
  2. Be a Canadian citizen;
  3. Reside in the local municipality or are the owner or tenant of land there, or the spouse of such owner or tenant and
  4. Are not prohibited from voting (see below).

Who Can’t Vote in a Municipal Election?

The following persons are prohibited from voting:

  1. A person who is serving a sentence of imprisonment in a penal or correctional institution;
  2. A corporation;
  3. A person acting as an executor or trustee or any other representative capacity, except as a voting proxy;
  4. A person who was convicted of the corrupt practice as described in the Municipal Elections Act, subsection 90(3), if voting day in the current election is less than five (5) years after voting day in the election in respect of which they were convicted.

Who Can Run For Office in a Municipal Election?

Per Section 29(1) of the Municipal Elections Act, a person may be nominated for an office only if, as of the day the person is nominated:

  • They are qualified to hold that office under the Act that creates it; and
  • They are not ineligible under this or any Act or otherwise prohibited by law to be nominated for or to hold the office.

You must be eligible to vote in a municipality in order to run for a position on Council. On the day you file your nomination, you must be a Canadian citizen aged 18 or older, and qualify as a resident or non-resident elector. You must be eligible to hold office on the day you file your nomination.

If your municipality has wards, you can run in any ward. You do not have to live in a particular ward in order to be its Councillor. However, if you run in a ward where you do not live, you will not be able to vote for yourself. Having a campaign office or a business in a ward where you would not be otherwise eligible to vote does not make you eligible to vote in that ward.

If you are an employee of a municipality, and you wish to run for office on that municipality’s Council, you must take a leave of absence before you file your nomination form. If you are elected, you must resign from your job. You cannot work for a municipality and be on its Council at the same time.

If you are an employee of a municipality, and you wish to run for office in a different municipality, you do not have to take a leave of absence or resign. However, you may wish to check with your employer to see if there are any policies in place that could affect you.

If you are an employee of an upper-tier municipality, you can run for office in a lower-tier municipality without taking a leave of absence or resigning unless being elected to the lower tier Council also means that you would be a member of the upper-tier Council.

Who Is Not Eligible To Be a Member of Council?

The following people are disqualified from being elected to municipal office:

  • Any person who is not eligible to vote in the municipality;
  • An employee of a municipality who has not taken an unpaid leave of absence and resigned (see above);
  • A judge of any court;
  • An MP, an MPP or a Senator;
  • An inmate serving a sentence in a penal or correctional institution.

If, during the previous election, you did not file your financial statements or written notice of an application to the court for extension, you will be ineligible to run for office or be appointed to fill a vacancy until after the next election.

 Filing a Nomination

Filing a Nomination

To file a Nomination you must give the following to the Clerk:

Nomination Papers shall be filed in the Clerk’s office in person or by an agent. Proof of identity and residence as prescribed in O. Reg 304/13, as amended, must be provided with the Nomination Form. No faxed or electronically transmitted nomination paper will be accepted – original signatures are required. If the Nomination Form is to be filed by an agent, a letter authorizing the person to act as their agent must accompany the Nomination Form which has been signed by the Nominee in the presence of a Commissioner of Oath.

Your name shall be written on the Nomination Form as you want it to appear on the ballot. If you normally go by a different name than your legal first name you may use that name provided the Clerk is agreeable. You do not need to provide all your given names on the form. Only provide the one(s) you want to appear on the ballot.

You must submit endorsement signatures of at least twenty five (25) people who are eligible to vote in the municipality. Anyone providing an endorsement signature must be eligible to vote in the municipality on the day that they signed the endorsement. In addition to their endorsement, they will also be required to sign a declaration that they are eligible to vote in the municipality. A person who is running as a Councillor may submit signatures from voters who do not live in that ward.

The prescribed nomination filing fee for the Head of Council (Mayor) is $200 and for all other offices $100. The filing fee is payable by cash, debit card, certified cheque or money order. Credit card payment is not accepted. If a person was previously nominated for an office on the same council, in the same election and paid the nomination filing fee at the time of the earlier nomination the fee shall be deemed to have been paid in connection with the later one.

Nominations will be accepted from Monday, May 2, 2022 to Thursday, August 18, 2022 during normal Municipal Office hours being Monday to Friday from 9:00 a.m. to 4:00 p.m. or on Friday, August 19, 2022 (Nomination Day) from 9:00 a.m. to 2:00 p.m. If a person is present at the Clerk’s office on Nomination Day at 2:00 p.m. and has not yet filed a nomination, they may file the nomination as soon as possible after 2:00 p.m.

If a candidate who has been nominated for an office is nominated for another office to which the Municipal Elections Act applies, the first nomination shall be deemed to have been withdrawn at the time the second nomination is filed.

 Processing of Nominations

Processing of Nominations

Per Section 35(1) of the Clerk shall examine each nomination that has been filed on or before Nomination Day before 4:00 p.m. on the Monday following Nomination Day (August 22, 2022). Additional nominations filed under Section 33(5) of the Municipal Elections Act, shall be examined before 4:00 p.m. on the Thursday following Nomination Day (August 19, 2022).

Per Section 35(2) of the Municipal Elections Act, the Clerk shall certify a nomination filed if satisfied the person is qualified to be nominated and that the nomination complies with the Municipal Elections Act. Per Section 35(3) of the Municipal Elections Act, if the Clerk is not satisfied, they shall reject the nomination and per Section 35(4) of the Municipal Elections Act, as soon as possible give notice to the person who sought to be nominated and all other candidates for that office. Per Section 35(5) of the Municipal Elections Act, the Clerk’s decision to certify or reject a nomination is final.

A Clerk may wish to consider the following criteria in their decision to reject or certify individual nominations:

  • the nomination form is incomplete;
  • the prescribed filing fee has not been paid;
  • the person is qualified under Section 29(1) of the Municipal Elections Act;
  • the person refuses or declines to provide proof of qualification or identification suitable to the Clerk;
  • the necessary financial disclosure was not filed for the previous regular election or any by-election in which the individual may have been a candidate.

 

So You Want to Run for Council?

The Townships of Central Frontenac, North Frontenac, South

Frontenac and Frontenac Islands present:

SO YOU WANT TO RUN FOR COUNCIL?

For Potential Candidates and Spouses/Partners; and Everyone Interested in Learning More about Local Government

 

Speaker: Fred Dean is a lawyer who acts exclusively for municipalities across Ontario and municipal associations. He works with elected officials and senior staff giving them tools to make effective decisions on behalf of their communities. He has been one of the facilitators, training members of council and heads of council on behalf of the Association of Municipalities of Ontario since 2002.

 

Topics Include:

  • Municipal Powers
  • Roles & Responsibilities
  • Public’s Role in Local Government
  • Difference between Governance and Administration
  • Municipal Conflict of Interest and Other Personal Responsibilities
  • Impact on Family Life

 

This Workshop will give you an understanding of Council’s roles and responsibilities. It will also explain how duties and responsibilities of public office will impact your life.

 

Thursday, April 28, 2022 at 6:30 p.m.

Soldiers Memorial Hall

1107 Garrett St., Sharbot Lake

 

FREE EVENT ~ NO REGISTRATION REQUIRED

 

 

 

Notice of Nomination 

INTERESTED IN RUNNING IN THE 2022 MUNICIPAL OR SCHOOL BOARD ELECTION?

This Notice is for anyone proposing to be a candidate in the 2022 Municipal and School Board Elections on October 24, 2022. Nominations for the positions listed below must be filed either in person or by your agent with the Returning Officer on the prescribed form available, during normal business hours (9:00 a.m. and 4:00 p.m.) between

May 2, 2022 to Thursday, August 18, 2022; and on Friday August 19, 2022 (Nomination Day) between 9:00 a.m. and 2:00 p.m.

Each proposed candidate (with the exception of School Board Candidates) must file the prescribed Declaration Form signed by at least 25 persons, with their Nomination Form.

The required filing fee for the Head of Council is $200 and all other offices is $100. Candidates must not raise or spend any funds for their election campaign until the registration/nomination form has been filed. Additional information, including the Nomination Procedures and Forms, may be obtained from the Returning officer; or can be found on the Township's Election Page

Offices for which persons may be nominated:

Township of North Frontenac:

  • Mayor - 1
  • Councillor - Ward 1 (Barrie) - 2
  • Councillor - Ward 2 (Clarendon & Miller) - 2
  • Councillor - Ward 3 (Palmerston, North & South Canonto) - 2

School Board:

  • Limestone District School Board (English Language Public) - Located at the Office of the Clerk (Township of Central Frontenac) - 1
  • Algonquin & Lakeshore Catholic District High School Board (English Language Separate) - Located at the Office of the Clerk (Township of South Frontenac) - 1
  • French Language School Board Trustees (Public and Separate) - Location at the Office of the Clerk (City of Kingston) - 1  

Returning Officers

Tara Mieske, Clerk/Returning Officer 613-479-2231 ext. 225

clerkplanning@northfrontenac.ca

Brooke Drechsler, Deputy Clerk/Deputy Returning Officer 613-479-2231 ext. 231

deputyclerk@northfrontenac.ca

 

Township of North Frontenac

6648 Road 506, Plevna, ON K0H 1K0

 Forms

EL18(A) - Declaration of Qualifications Candidate

EL19 - Withdrawal Form

NF02 - Declaration of Qualifications

 

Form 1 - Nomination Paper

Form 2 - Endorsement of Nomination

 

 

 

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